Date of Last Update: April 10, 2020
RESPONSIBILITY FOR YOUR INFORMATION
NOVA eNotary is the data controller with respect to all of the information, including Personal Information, collected from visitors to the Site and users of our Services. The obligations of a controller are to provide you with information on what, why and how we process your information.
Where NOVA eNotary is not the controller you will be adequately informed.
PERSONALLY IDENTIFIABLE INFORMATION
You cannot use the Services without telling us whom you are and revealing Personal Information. We collect Personal Information for the purpose of enabling us to contact you directly, confirming your identity, providing the Services, and complying with relevant laws and regulations. We will only process information about you when having a lawful ground and business reason to do so. In general, we rely on the following reasons to collect and process your data:
Consent – where appropriate (e.g., for marketing purposes);
Performance of the Services;
To comply with legal obligations; and
For legitimate interests after balancing your interests and rights.
Whether or not to provide NOVA eNotary with Personal Information is completely your own choice. But if you choose not to provide the information we request, you will be unable to use our Services.
USE OF PERSONAL INFORMATION
Your Personal Data will normally be used by NOVA eNotary for purposes such as:
Providing and administering our Services;
Administering our relationship with you, and responding to inquiries;
Business development including sending updates, publications, and details of events; and
Meeting legal or other regulatory obligations imposed on NOVA eNotary.
The Personal Information that you provide to us and information about your order may be combined with other Personal Information (such as demographic information and past purchase history) available from our records and other sources. This information may, with your consent, be used for future marketing efforts, business development and making the operation of our Site more efficient.
Marketing and Business Development
Occasionally we may use Personal Information to send you details of new services, updates, and invites to events. We will, however, only do so when we have a legitimate interest to contact you and/or where you consent to being contacted in such a way. If you prefer not to receive promotional material from NOVA eNotary, please let us know by e-mailing us at info@NOVAeNotary.com and put “unsubscribe” in the subject line together with the name of the publication you wish to unsubscribe from. Our marketing communications will also include an “unsubscribe” link.
Transfer of Assets
SHARING PERSONAL INFORMATION
In providing the Services we may need to share your Personal Information with our partners and different service providers or suppliers that we work with. This does not adversely affect your rights. We will take all reasonable steps necessary to ensure transferred information is kept secure as required by applicable data privacy laws (including GDPR).
We also transmit a notarized document to anyone you authorize (an “Authorized Recipient”) through your use of the Site. You expressly agree that NOVA eNotary is in no way liable under equity or law for the use of any of the information, including Personal Information, which is transmitted to or received by an Authorized Recipient from NOVA eNotary.
Please be advised that in certain circumstances, NOVA eNotary may be required to disclose your Personal Information to governmental organizations, attorneys and private agencies that conduct relevant criminal and civil investigations, or otherwise as required by our legal obligations.
RETENTION AND TRANSFER OF PERSONAL INFORMATION
We retain Personal Information as necessary to service your use of the Site. We also keep Personal Information, metadata, documentation, and any other relevant information associated with a notarized transaction as permitted and/or required by law.
When the retention time is reached your information may be destroyed. You may also ask NOVA eNotary to transfer your Personal Information upon request. Please contact info@NOVAeNotary.com to request a transfer of your Personal Information or for more information regarding retention time and retention of information.
ACCURACY OF PERSONAL INFORMATION
We want to keep your Personal Information as correct and updated as possible. If your Personal Information is incorrect or has changed, please inform us by sending us an email to info@NOVAeNotary.com.
YOUR RIGHTS AND COMMUNICATIONS
You have the right to make the following request to NOVA eNotary:
Access your Personal Information (data subject access request);
Correction of your Personal Information;
Erase or transfer of your Personal Information;
Restrict the processing of your Personal Information;
Object to the processing of your Personal Information; and
Withdrawal of your consent for the collection of Personal Information.
Following your initial transaction on our Site, we want to continue to communicate with you only if you want to hear from us. If you prefer not to receive information from us please let us know by sending your written request via email to info@NOVAeNotary.com. Please provide your full name and email address, and describe specifically what information you do not want to receive. Please note that it may take up to two weeks for your request to become effective.
WEB SITE TRAFFIC
We may track domain names, IP addresses, browser types, resolution, etc. from people who visit our Site. We use this information to track aggregate traffic patterns throughout the Site. Such information is not correlated with any Personal Information.
Your account information is password-protected for your privacy and security. NOVA eNotary will never ask you for your password in an unsolicited phone call or e-mail. You are responsible for maintaining the secrecy of your password and account information. Remember to sign out of your account and close your browser window when you are done, to help ensure that others cannot access your Personal Information.
In addition, when you submit sensitive information via the checkout on our Site, such as a credit card number, that information is encrypted and protected by Secure Sockets Layer (SSL) encryption technology.
LINKS TO THIRD PARTY SITES
Please be aware that our Site may contain links to other sites hosted by third parties. NOVA eNotary does not control and is thus not responsible for the content or privacy practices and policies of such other sites. We encourage our users to be aware when they leave our Site and to read the privacy statements of each and every website that collects Personal Information.